Generate Invoices Automatically
Save Hours Every Month
Manage all your contracts in one place. Automated billing, payment tracking, and VAT tax invoices that flow straight into your ERP.
Manage All Your Contracts in One Place
Keep track of all client contracts, rental agreements, and service terms. Get automated alerts for renewals and expirations to never miss important dates.
- Digital Contracts: Store all contract documents securely with version history and easy access.
- Renewal Alerts: Automated notifications for contract renewals, expirations, and key milestones.
- Rate Management: Define and manage different pricing tiers, discounts, and seasonal rates.
Contract Details
Resident Billing — October
Billing That Always Matches Reality
Billing in Insight CAFM follows what actually happens in the rooms. Every check-in, check-out, transfer, and leave updates billing automatically — so a resident who moves rooms mid-month is billed to the exact day in each room, with no manual recalculations.
- Driven by Real Movements: Check-ins, check-outs, transfers, and leave flow straight into billing the moment they happen — the invoice always reflects actual occupancy.
- Effective-Dated Rates: Change rates from any date with full history preserved — past periods keep the rate that applied at the time.
- Closed Invoices Stay Closed: Backdated changes can never rewrite periods you have already invoiced — your issued numbers are protected.
One Run Bills Everything — and Protects Your Revenue
A single invoice run bills a whole period per customer: accommodation from actual occupancy, plus catering, laundry, and utility charges consolidated on the same invoice. One document, one total, nothing missed.
- Minimum-Commitment Top-Up: When occupancy falls below the contracted minimum, the run adds an automatic top-up line — your guaranteed revenue stays guaranteed.
- Your Cycle, Per Contract: Set billing frequency contract by contract, with recurring invoices generated on schedule.
- Corrections & Collections: Issue credit notes and refunds with a full trail, and let smart overdue alerts chase late payments for you.
Invoice Run — October
Know Exactly Where Every Account Stands
A complete receivables picture per customer — from the deposit you hold to the balance they owe.
Deposits & Advances
Hold security deposits and advances per customer, and adjust them against invoices as you bill — every dirham accounted for.
Statements & Ageing
Issue customer statements showing outstanding balances with full ageing, so collections conversations start from the facts.
Damage Recoveries
Damage valued during checkout clearance appears on the customer's next invoice automatically — recoveries never slip through.
Invoices That Reach Your Finance System Automatically
Approved invoices flow straight from Insight CAFM into your ERP — no re-typing, no spreadsheets in between.
Oracle Fusion AR
Every approved invoice is delivered to Oracle Fusion automatically, with full monitoring and automatic retries.
VAT Tax Invoices
Approval-gated, branded tax invoices with TRN and 5% VAT — drafts print watermarked, approved invoices print clean.
Any Other System
An open REST API and real-time webhooks connect your billing data to any other finance or reporting system you use.
Complete Billing Control
Minimum-Commitment Top-Up
Automatic top-up billing when occupancy dips below the contracted minimum.
Deposits & Statements
Hold deposits per customer and issue statements with outstanding balances and ageing.
Approval-Gated VAT Invoices
Drafts print watermarked; approved invoices print clean with TRN and 5% VAT.
E-Invoicing Ready
Aligned to UAE e-invoicing (PINT AE) for transmission via accredited service providers.
Multi-Currency Billing
Bill in AED, SAR, or QAR to match every contract across the Gulf.
Recurring Invoices
Billing frequency set per contract, with invoices generated on schedule.
Credit Notes & Refunds
Issue credit notes and manage refunds with a complete audit trail.
Smart Overdue Alerts
Get notified for overdue payments and upcoming billing dates automatically.
Financial Insights & Contract Analytics
Track revenue, monitor contracts, and analyze billing performance with comprehensive reports
Revenue Analytics
Track revenue by property, customer, and contract type. Forecast income and identify trends.
Contract Status Reports
Monitor active, expiring, and renewed contracts. Track contract renewals and expirations.
Invoice Reports
Generate detailed invoice reports by customer, date range, and payment status.
Payment Analytics
Track payment collection rates, overdue amounts, and customer payment history.
Customer Reports
Generate customer-wise billing summaries, contract details, and payment histories.
Property Revenue
Analyze revenue performance by property and unit to identify top performers.
Contract & Billing Questions, Answered
What happens to billing when a resident changes rooms mid-month?
Billing updates itself. Every check-in, check-out, transfer, and leave in Insight CAFM updates billing automatically, so a resident who moves rooms mid-month is billed to the exact day in each room — at each room’s rate. There are no manual recalculations and no adjustment spreadsheets: the invoice always matches what actually happened in the rooms.
How does minimum-occupancy billing work?
Each contract can carry a minimum occupancy commitment. When the invoice run bills a period, it charges accommodation from actual occupancy — and if actuals fall below the contracted minimum, it adds an automatic top-up line to cover the difference. Your guaranteed revenue stays guaranteed, without anyone checking the numbers by hand.
Can we hold deposits and issue customer statements?
Yes. Security deposits and advances are held per customer and adjusted against invoices as you bill. Customer statements show outstanding balances with full ageing, so collections always know where each account stands. Damage recoveries valued at checkout clearance flow onto the customer’s next invoice automatically.
Is Insight CAFM ready for UAE e-invoicing?
Yes. Insight CAFM’s billing data is aligned to UAE e-invoicing (PINT AE) for transmission via accredited service providers. Tax invoices are approval-gated — drafts print watermarked, approved invoices print as clean, branded VAT documents with TRN and 5% VAT — and approved invoices flow automatically into Oracle Fusion AR or any other finance system.
Simplify Your Billing Process Today
Automate invoicing, reduce errors, and get paid faster with Insight CAFM.